How to Install Printer Software: General Instructions

Claire Swift | October 18, 2016 | 0 | Business Services

Printers have quickly become a very important element in every office. The process of installing a printer has become easier and more exact over the years. The Smithers Printer Web Market Study says the value of printers will leap to over $67 billion in 2017. After purchasing a new printer, it’s mostly installed by professionals who deliver the printer to you. However, you may have an emergency situation that requires you to install printer software. Here is a guide on how to install printer software to assist you when encountering software installation emergencies.

5 Steps to Installing Printer Software

Step 1: Get Installation Materials Ready

Ensure that you have all the materials ready before you begin the installation process. Materials you need include: a printer, printer installation CD, a computer with Extended Capabilities Port or Enhanced Parallel Port and internet connection. Internet connection is optional.

Step 2: New Printer Detection and Installation

Turn on your computer and wait until it loads the OS completely. Attach your printer cable to corresponding parallel computer port to ensure connection. Once securely connected, turn on your printer. Computer Windows will automatically detect a new printer and prompt you to install the necessary drivers. However, some printer software may not be automatically detected by computers. If this happens, click the start menu and select printers and faxes. Double click add printer under printers and faxes to launch the install printer wizard. If your computer still does not detect the printer, unplug it and adjust the printer to computer connection.

Step 3: Installation CD

The printer wizard will prompt you to choose between a network and a local printer. After choosing your printer type, your computer will search for the connected printer. You will then be prompted to install the necessary drivers. The drivers are stored on an installation CD. So, insert the installation CD into your computer’s CD tray, and the driver files will be detected automatically.

Step 4: Ensure the Drivers are Installed

Your printer will not be functional if the drivers are not properly installed. So, if you need to detect the drivers manually, select them from a predefined list of driver software. Select according to the manufacturer and printer model. If you still do not find the right drivers for your printer, you need an internet connection to gather driver components online via the Windows products support.

Step 5: Finalizing Installation

After printer drivers are successfully installed, the computer will finalize the installation process. You will receive a notification that you have successfully installed the printer software. A printer icon should then appear on the taskbar to allow easy access to the maintenance and configuration settings of your printer.


A printer is essential for both home and office use. As such, ensure that you install printer software that is appropriate to your computer’s hardware. Some printers use parallel ports while others are connected to the USB (Universal Service Bus) port. To successfully install printer software on your computer, check whether the BIOS settings for parallel ports are configured appropriately. Take a look at

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